Fixed assets, from register to floor
Tag every asset, verify it on the floor with a phone, reconcile what was found with the register, and close every difference with a decision you can show at audit.
Why physical verification is hard today
Thousands of assets across offices and plants, a register in the ERP, verification sheets in Excel, and photos in someone's phone. Differences are found late and settled by email.
CharteredX keeps the register, the floor results and every decision in one place, so the year-end note on physical verification is backed by records rather than reconstructed.
CARO 2020 asks auditors to report on management's physical verification of property, plant and equipment and how material discrepancies were dealt with. CharteredX supports the records; the verification and the judgement remain management's and the auditor's.
Asset register & QR tags
FAR upload with checks
Upload the register from your ERP export. Required fields, codes, duplicates and dates are checked; control totals and a preview show what will change.
Maker-checker approval
An upload goes into the asset master only after a second person approves it, with version history kept.
A tag for every asset
QR labels generated per asset and printed as sheets; replaced tags stop working and the reason is kept.
Physical verification
Campaigns by location
Freeze the assets in scope, allocate locations to verifiers, and watch progress as they work.
On the phone
Scan the tag, record found or not found, condition and up to three photos; required where an asset is damaged or scrapped.
Employee self-verification
Employees confirm the assets they hold (laptops, phones) by serial number in a set period, with a possession report per period.
Reconciliation & discrepancies
- Register to floor by count and by value, provisional while verification runs
- Missing, unrecorded, moved, custodian and condition differences raised automatically
- Each one resolved by a proposal and a separate approval: found later, write-off, add to register, transfer, repair, impairment review
- A campaign closes only when every difference is resolved, and closure itself is approved
- Excel working paper of the whole campaign
Write-offs, transfers and capitalisation are posted in your ERP; CharteredX records the decision and picks up the change with the next register upload.
Where it runs
Designed to run hosted for you, or on your own server for companies that keep the asset register in-house.
Status: rolling out with early customers. Ask about a pilot.
Planning this year's verification?
Tell us your locations and asset count; we will show how a campaign would run.